Conveyancing Legal Assistant

Conveyancing Legal Assistant

Sheffield

Are you looking to join an employer that is forward-thinking, innovative and that can offer you endless opportunities for you to progress and develop?

We’re the PM Law Group and we operate on a national basis offering an array of legal services. Our roots were established over 30 years ago, this means that we have decades of experience in our respective fields.

We have a specialist and dedicated Conveyancing business that forms part of the PM Law Group.

Being at the forefront of cutting-edge technology, we are a modern business that can help individuals across England and Wales to move house. Our technological expertise means we can deal with clients locally or at a distance whilst still providing that ever-important human touch.

Across the business, we foster a culture of inclusivity and champion personal development so that each employee has opportunities to shine and flourish, and we want you to be a part of it.

As our newly appointed Conveyancing Legal Assistant, you will provide general administration assistance as part of the client-facing conveyancing team always delivering the highest level of customer service to clients. The role will be based in our Conveyancing Department, however, there may be a requirement to work in other areas of the business as the need arises. This role will be based in Sheffield reporting to the Senior Manager – Admin & Concierge Teams and in due course any Team Leader which may be in place.

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Role Responsibilities

  • Communicating with clients over the telephone, by email and in face-to-face meetings as part of the Client Facing Legal Assistant Team always providing the highest level of customer service to clients
  • To communicate with and provide updates to other solicitors, estate agents and other professional organisations
  • Carrying out Solicitor and Client Due diligence
  • Requesting Documentation fundamental to the transaction
  • Ensuring documents are returned by clients and work providers, chasing them if required and progressing Transactions
  • Logging correspondence to the correct files/matters
  • Entering data into the correct fields in the case management system from correspondence received
  • Logging and completing tasks on the case management system
  • Performing general administration tasks
  • Manage priorities effectively whilst demonstrating flexibility, often balancing conflicting demands
  • To update all panel members/stakeholders within the business and within the referral businesses with whom we deal. Ensuring portals are kept up to date
  • Drafting sale contracts and re-mortgage documentation as required
  • Checking the title on a sale
  • Drafting replies to enquiries on sale file sealing with Lenders on both sale and purchase matters such as requesting redemption statements
  • Drafting completion statements and bills
  • Preparation of files for completion to include, final searches, requests for mortgage advances and liaison with Clients as to receipt of balance funds
  • Obtaining authority to exchange and complete
  • Requesting source of funds information
  • To meet all key SLAs and KPIs within the department/referrers’ requirements
  • To be a role model for those around you in both file management, actions, and behaviour
  • To always ensure individual compliance with all PMPL policies and procedures.
  • To attend and contribute to team meetings
  • To report directly to the Conveyancing Team Managers on all above aspects

What we need from you

  • Can work to deadlines
  • Has a real attention to detail with a keen eye
  • Is computer literate
  • Has the ability to prioritise work loads
  • Demonstrates the willingness to adhere to and surpass set targets
  • Can work on own initiative and as part of a team
  • Has an excellent telephone manner, client care and enthusiasm
  • Must be able to communicate well both orally and in writing
  • Minimum 1 years’ experience (but all levels considered including more senior) of working in an admin role
  • Minimum 1 years’ experience (but all levels considered including more senior) of working in a client care/customer service environment
  • Minimum 1 years’ experience (but all levels considered including more senior) of working in a Conveyancing
  • Understanding of e-mail systems, portals and other IT as appropriate.
  • Good standard of spoken and written English required.
  • Competent use of MS Office required.
  • Use of Case Management System

What we offer you

Our Sheffield Head Office, PM House, has been designed to be a high quality and pleasant working environment. In addition to a competitive salary and benefits package we offer:

  • Monday to Friday – Office Hours – 9.00am – 5.00pm with 1 hour’s lunch break
  • Competitive Starting Salary – £21,000pa
  • Non-Contractual Bonus giving you the potential to earn up to an additional £250 per month
  • Generous Annual Leave entitlement – 25 days per year + Bank Holidays
  • Additional Annual Leave entitlement for long service
  • Industry leading training
  • Opportunities for you to progress and develop further
  • Healthcare cash plan
  • Pension Scheme
  • Lucrative ‘Refer a friend scheme’
  • Free Parking
  • Free Costco Card
  • Free Fruit Daily
  • On-site subsidised canteen with relaxation area
  • Employee Assistance Programme
  • Death in service benefit
  • Annual Summer and Christmas Parties
  • Award Events

If you have the experience that we require, apply now!

If this role isn’t for you, check out all our current vacancies online today through our group website: Careers – PM Law Group (thepmlawgroup.co.uk)!

We’re always looking for new people to join the Group who represent our values and want to take advantage of our experienced and award-winning training programs. If you do not see a role that complements your experience, you can always submit a speculative CV!

The PM Law Group are an equal opportunities employer.

Apply for this role

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