Commercial Property Assistant

Commercial Property Assistant


We are expanding and we want you to join us!


Are you looking to join an employer that is forward thinking, innovative and that can offer you endless opportunities for you to progress and develop?


We’re the PM Law Group and we operate on a national basis offering an array of legal services. Our roots were established over 30 years ago, this means that we have decades of experience in our respective fields.


We have a specialist and dedicated Conveyancing business that forms part of the PM Law Group.


Being at the forefront of cutting-edge technology, we are a modern business who can help individuals across England and Wales to move house. Our technological expertise means we can deal with clients locally or at a distance whilst still providing that ever important human touch.


Across the business, we foster a culture of inclusivity and champion personal development so that each employee has opportunities to shine and flourish, and we want you to be a part of it.


As our newly appointed Commercial Property Assistant you will provide legal assistance as part of the Commercial Property Department, striving to deliver the highest level of customer service to clients



Role Responsibilities

Day to day responsibilities include:


  • Communicating with clients over the telephone, by email and in face-to-face meetings providing the highest level of customer service to clients.
  • Communicating with and providing updates to other solicitors, estate agents and other professional organisations.
  • Carrying out solicitor, client and third-party due diligence.
  • Requesting documentation fundamental to each transaction.
  • Ensuring documents are returned by client’s and work providers, chasing them if required and progressing Transactions.
  • Logging correspondence to the correct files / matters.
  • Entering data into the correct fields in the case management system from correspondence received.
  • Logging and completing tasks on the case management system.
  • Performing general administration tasks on conveyancing and commercial property matters.
  • Managing priorities effectively whilst demonstrating flexibility, often balancing conflicting demands.
  • Updating all panel members / stakeholders within the business and within the referral businesses with whom we deal. Ensuring portals are kept up to date.
  • Assisting with the file opening process in respect of commercial property matters.
  • Drafting conveyancing and commercial property sale contracts and re-mortgage documentation as required.
  • Checking title on sale matters.
  • Drafting replies to enquiries on sale matters.
  • Dealing with Lenders on both sale and purchase matters, such as requesting redemption statements or requesting mortgage funds.
  • Requesting source of funds information.
  • Drafting completion statements and bills.
  • Preparation of files for completion to include final searches and liaison with Clients as to receipt of balance funds.
  • Obtaining authority to exchange and complete.
  • Carrying out such other duties as are delegated from time to time by the Associate Director.
  • Meeting all key SLAs and KPIs within the department/referrers’ requirements.
  • To be a role model for those around you in both file management, actions, and behaviour.
  • To always ensure individual compliance with all PMPL policies and procedures.
  • To attend and contribute to team meetings.
  • To carry out such other functions or tasks as required from time to time by the Associate Director.
  • The role will be based in the Commercial Property Department of PM Property Lawyers (the “Department”), however, there may be a requirement to work in other areas of the business as the need arises.

What we need from you

We require a person who:


  • Can work to deadlines.
  • Has a real attention to detail with a keen eye.
  • Is computer literate.
  • Has the ability to prioritise workloads.
  • Demonstrates the willingness to adhere to and surpass set targets.
  • Can work on own initiative and as part of a team.
  • Has an excellent telephone manner, client care and enthusiasm.
  • Must be able to communicate well both orally and in writing.
  • Minimum 6 months experience (but all levels considered including more senior) of working in a conveyancing role.
  • Minimum 6 months experience (but all levels considered including more senior) of working in a client care/customer service environment.
  • Understanding of e-mail systems, portals and other IT as appropriate.
  • Good standard of spoken and written English required.
  • Competent use of MS Office required.
  • Use of Case Management System.

What we offer you

Our Sheffield Head Office, PM House, has been designed to be a high quality and pleasant working environment. In addition to a competitive salary and benefits package we offer:


  • Monday to Friday – Office Hours – 9.00am – 5.00pm with 1 hour’s lunch break.
  • Competitive Starting Salary – £23,000pa.
  • A non-contractual bonus scheme is available, up to £250 per month.
  • Generous Annual Leave entitlement – 25 days per year + Bank Holidays.
  • Additional Annual Leave entitlement for long service.
  • Industry leading training.
  • Opportunities for you to progress and develop further.
  • Healthcare cash plan.
  • Pension Scheme.
  • Lucrative ‘Refer a friend scheme’.
  • Free Parking.
  • Free Costco Card.
  • Free Fruit Daily.
  • On-site subsidised canteen with relaxation area.
  • Employee Assistance Programme.
  • Death in service benefit.
  • Annual Summer and Christmas Parties.
  • Award Events.


At the PM Law Group, we offer more than just a job – we offer a rewarding career where you can make a meaningful impact and grow both personally and professionally. As a member of our team, you will have the opportunity to work alongside talented professionals in a dynamic and collaborative environment. We believe in investing in our employees and supporting their career development through training, mentorship, and advancement opportunities. Join us and be part of a firm that values diversity, equality, and inclusion, and is committed to making a difference in the lives of our clients and our community.


If this role isn’t for you, check out all of our current vacancies online today through our group website: Careers – PM Law Group (


We’re always looking for new people to join the Group who represent our values and want to take advantage of our experienced and award-winning training programs. If you don’t see a role that complements your experience, you can always submit a speculative CV!


The PM Law Group are an equal opportunities employer.

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