Commercial Property Assistant

Day to day responsibilities include:

• Communicating with clients over the telephone, by email and in face-to-face meetings providing the highest level of customer service to clients.
• Communicating with and providing updates to other solicitors, estate agents and other professional organisations.
• Carrying out solicitor, client and third-party due diligence.
• Requesting documentation fundamental to each transaction.
• Ensuring documents are returned by client’s and work providers, chasing them if required and progressing Transactions.
• Logging correspondence to the correct files / matters.
• Entering data into the correct fields in the case management system from correspondence received.
• Logging and completing tasks on the case management system.
• Performing general administration tasks on conveyancing and commercial property matters.
• Managing priorities effectively whilst demonstrating flexibility, often balancing conflicting demands.
• Updating all panel members / stakeholders within the business and within the referral businesses with whom we deal. Ensuring portals are kept up to date.
• Assisting with the file opening process in respect of commercial property matters.
• Drafting conveyancing and commercial property sale contracts and re-mortgage documentation as required.
• Checking title on sale matters.
• Drafting replies to enquiries on sale matters.
• Dealing with Lenders on both sale and purchase matters, such as requesting redemption statements or requesting mortgage funds.
• Requesting source of funds information.
• Drafting completion statements and bills.
• Preparation of files for completion to include final searches and liaison with Clients as to receipt of balance funds.
• Obtaining authority to exchange and complete.
• Carrying out such other duties as are delegated from time to time by the Associate Director.
• Meeting all key SLAs and KPIs within the department/referrers’ requirements.
• To be a role model for those around you in both file management, actions, and behaviour.
• To always ensure individual compliance with all PMPL policies and procedures.
• To attend and contribute to team meetings.
• To carry out such other functions or tasks as required from time to time by the Associate Director.
• The role will be based in the Commercial Property Department of PM Property Lawyers (the “Department”), however, there may be a requirement to work in other areas of the business as the need arises.