Assistant to the Deputy Group Managing Director

Assistant to the Deputy Group Managing Director

Sheffield

We are looking to hire an Assistant to support our Deputy Group Managing Director by providing a variety of comprehensive organisational, administrative, and practical support on a day-to-day basis.

Are you looking for a role where you will be challenged yet nurtured? Where you will be encouraged to reach/surpass your potential?

As we embark on our expansion strategy, there is no better time to join!

As the new Assistant to our Deputy Group Managing Director, you will work in a fast-paced environment and will be responsible for planning and organising work to ensure that the Group Deputy Managing Directors priorities are met, organisational goals are achieved, and best practices are upheld. You will carry out duties delegated and legal tasks for the Deputy Managing Director / Exec of the group / businesses and to provide additional ancillary support to the group businesses as required / directed.

claims handler 2

Role Responsibilities

Role responsibilities:

  • To include arranging meetings, calls, presentations, conferences, dealing with agendas, meeting packs, due diligence, preparation of documents (legal and administrative) attending meetings to take minutes and liaising with other parties / external clients / providers.
  • Managing information flow in a timely and accurate manner
  • Organising and managing office systems
  • Collating documentation for meetings and circulating agendas in advance
  • Assisting at client events / meetings, on an ad hoc basis
  • Booking attendance at meetings/conferences/seminars (including travel) and organising trip itineraries
  • Working extensively with Shared Services, Management Teams, Business Development, Compliance as required on specific tasks/projects
  • Assisting with project management by providing administrative assistance as directed
  • Assist with CDD/KYC to include processing conflict checks and due diligence with branches
  • Complex reporting – e.g., running marketing and financial reports and client reports across the team as required
  • Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on agreed action
  • Drafting correspondence
  • Some travel may be required to attend meetings/site offices
  • This role carries with it a great responsibility to keep all matters dealt with within the executive team highly confidential

What we need from you

  • Two or more years’ experience in an administrative role reporting directly to senior management
  • Legal experience (desirable)
  • Administration/organisational skills with the capacity to pay close attention to detail and ensure all matters are scheduled and deal with within the scheduled period
  • Verbal communication skills including the ability to communicate with a wide range of people in person and over the telephone
  • A good working knowledge of the legal sector
  • Competent use of Microsoft 365 including Microsoft Teams
  • Ability to multitask, to organise and prioritise a busy workload and work to tight deadlines
  • Ability to manage a large workload and prioritise
  • The ability to work under pressure and to deadlines
  • Understanding of project management
  • A proactive problem solver
  • Thorough attention to detail
  • Professional and friendly demeanour
  • Self-motivated but able to work as a team
  • Strong knowledge of all clerical activities
  • Excellent customer care and telephone manner
  • Ability to communicate at all levels
  • Flexible and consistent while maintaining the confidentiality of high-level systems and operations

What we offer you

Our Sheffield Head Office, PM House, has been designed to be a high quality and pleasant working environment. In addition to a competitive salary and benefits package we offer:

  • Fantastic working hours: Monday to Friday, office hours
  • Competitive pay – depending on experience
  • Opportunities for you to progress and develop further in your career
  • Healthcare cash plan
  • Pension Scheme
  • Free Costco Card
  • On-site subsidised canteen with Free Fruit daily
  • Employee Assistance Programme
  • Annual Summer and Christmas Parties
  • Death in service benefit
  • Award Events
  • Casual dress Fridays

If this role isn’t for you, check out all our current vacancies online today through our group website: Careers – PM Law Group (thepmlawgroup.co.uk)!

We’re always looking for new people to join the Group who represent our values and want to take advantage of our experienced and award-winning training programs. If you do not see a role that complements your experience, you can always submit a speculative CV!

The PM Law Group are an equal opportunities employer.

Apply for this role

Enter your details in the form below and we'll review your application and come back to you in due course. You can upload a copy of your CV using the form, in either Word or pdf formats.